Santa Fe Pop Warner Board Meeting 
March 10, 2009 

Called to order by Joe Szymanski at 6:30 pm.
In attendance: Joe Szymanski, Dawn Szymanski, Heather Swanson, Elena Mayo, Bill Lang, Diane Lang, Pearl
Barber, Vance Amos, Jennifer Talton, Julie Gay, Chuck Talton.


Review of Treasure Report: Motion to accept: Elena Mayo, 2nd Pearl Barber. 
Motion to approve last meeting minutes: Diane, 2nd Vance Amos/Pearl Barber 

Old Business: 

Amber Gift: Diane would get gift package: mani, pedi and massage. Up to $200. 

Equipment Status: Truck is coming next week to pick up. New company, better price. Baker Sports is 

new company. 

Golf Tournament: Meeting with Jeff on Saturday March 14th. Have tournament at end of June. 

Website: Database for football almost done. Cheer – just received data. 

Merchant account still needs to be linked. 

Needs Scholarship Form to post – Elena to email to Vance. 

Can set up an automatic email/phone tree to call players. 

Can put a countdown clock on website with countdown to last day to get reduced fee. 

Coach Update: Football has no new applicants from websit or rec center. We need 6. 

Cheer has 3, maybe 4. 

USA Football Clinic: All football coaches, yearly, online. May – June. 

Football has a 2 day coaching clinic – 2 year certification 

Cheer has a 3 year certification. 

Registration: Packet was reviewed. Dawn is to email Heather copy of packet for files. 

New Business: 

Volunteer Hours: If you do not do what is required then lose privilege for scholarship the following 
year. 

Ideas for how to chose scholarships: returning players? Income based. 

July 11th: Need to have physical and report cards turned in. 


Banner announcing league signups to go up on the overpass on May 2nd . 
Flyers need to go out to schools in April and May. After Spring break. 

Coaches need to be at board meetings. Once nominated as a coach – required to show up. 

There is no date set yet for Coaches Conference for Putnam County. 

Contact Alachua County Schools to get approval to put flyer in Friday Folder. – Vance volunteered to 
contact schools. Elementary, Middle in High Springs, Alachua, West Gainesville and Newberry. 

Cost of Sponsorships: 

League Fees: $780 for one team (FB & cheer) 

Platinum Sponsor: $1500 

banner on top of Santa Fe Website for 1 year w/link to own site, ½ page ad in program, individual 
sponsor banner at home field 

Gold Sponsor: $800 

name on team jersey, name on Gold Sponsor banner on home field, name on team website for 1 year 
w/link, ¼ page ad in program, name on rotating ad on Santa Fe Pop Warner home page w/link 

Silver Sponsor: $500 

play of the week sponsor for 1 week during season w/ link to your website, name on silver sponsor 
banner on home field, ¼ page ad in program, name on rotating ad on Santa Fe Pop Warner home pagew/link 

Bronze Sponsor: $250 

name listed on back of girls tshirt (not uniform), name on cheer team website w/link, name 
mentioned in program. 

Fundraising Ideas: punt/kick/pass competition, yard sale, bake sale on sign up days (everyone agreed)
Get sign up sheet to help with sign ups on Saturdays
Heather to get notary.
Next meeting April 14th. Meeting adjourned at 8:30